Admin Checklist End of the Year 2021-2022

 
It is the end of another successful District 5930 Rotary year.    Here are some things your club need to be doing between now and June 30, 2022.
 
  • Membership:  Cleanup Club Central.  Delete members that are no longer in the club and add any new members.  Complete ideally by end of May or mid-June.  Note that whoever you have listed on July 1st is how many you will be billed dues.  Also, be sure to update members information if there has been changes.
 
  • Ignite:  Update your data on the Ignite program and send to Helen Peters to show your accomplishments this year.   (Helen the tailor.peters@gmail.com)
 
  • R.I. Goals:  Go into My Rotary at rotary.org and input updates on your goals and service projects.  If you were unable to complete a service project, delete it from the goals.  You have to complete the goals by June 30th in order for your club to get recognition for accomplishments this last year.
 
  • Goals for 2022-2023:  Incoming Club Presidents should input their Goals into My Rotary by end of June.  A budget should be drafted and presented to your Board at your first Board meeting in the new Rotary year.
 
  • Club Officers for 2022-2023  All of your officers for next year should already be input to Club Runner.  RI requires a minimum of President, President-Elect, Secretary and Treasurer to be notated in order to be a Rotary Club.  If one of these positions are now vacant, you should temporarily fill it with the current year officer or the incoming President until your club can appoint a replacement.
 
  • District Grants:  Grants your club received for 2021-2022  should have the final information input to Club Runner and closed by May 31, 2022.  Requests for grants for 2022-2023 should be submitted by July 15, 2021
   
  • District 2021-2022 Awards:  You have until June 30, 2022 to complete all actions to qualify for District and RI Awards.  Information for each award is posted on the District website (go under District Info – DG Amando Chapa and on left side of page).  Submission to LTG Administration will be by June 30, 2022.  Note – putting in timely Club Officers and goals and current on filing IRS forms are requirements to receive awards
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District Grant Training:  You must have 2 members of your club complete training in order to apply for a District Grant.  These are the dates for the next training:
            March 26  8:30-9:30 Refresher.  10:00-12:00 Complete Training
            April 16  8:30-9:30 Refresher.  10:00-12:00 Complete Training
            May 7. 8:30-9:30 Refresher.  10:00-12:00 Complete Training
You can register at the District website under Calendar (Rotary5930.org).
 
Four Way Test Student Contest:  Your club will select a student to sponsor and submit name to your AG for the Area Contest.  The winner from the Area contest will compete for the District Award at the District Conference.  It will be held on Saturday, April 23rd at 9 am in McAllen, TX.  More information is available on the District website.
 
District 5930 Annual Conference:  The conference will be held on April 23rd in McAllen at the Embassy Suites, 800 Convention Center.  Cost is $65 (Early Bird cost is $55 by April 6).  Make reservation at Rotary5930.org.
 
Rotary International Convention:  It will be held June 4-8 at the George R Brown Convention Center in Houston, TX.  Registration is $675 and can be done at District website (Rotary5930.org) or RI website (Rotary.org).
 
DG Kent Grier installation dinner will be on June 25th in Corpus Christi.  More information will be available soon.
 
Please contact me if you have any administrative questions or you can contact your Area Governor. Hope to see you at some of the events listed above.  Have a good remainder of the Rotary year.
 
Nancy Ross
LTG Club Administration
361-726-8122