District Grants

District grants fund smaller, short-term activities that address needs in both your local community and communities worldwide. Each district gets to choose which projects it will fund with these grants.

District Grants using DDF (District Designated Fund)

Local or international community projects

Relate to the mission of TRF (The Rotary Foundation)

Include active participation of Rotarians

Project expenses may not be incurred before approval

Award Criteria will include the club’s past contributions to TRF

Should be innovative, flexible, and simple so they can be completed within the Rotary fiscal year.

Receipts are required for all expenditures

District Grant applications must be submitted on District 5930 ClubRunner

Matching Funds

1:1 Match between District and Club Contributions

Minimum Project Amount - $2,000

Minimum Club Match - $1,000

Maximum District match - $3,500 / club (amount subject to change due to the total amount available)

Club Qualification process is simple:

Signed Memorandum of Understanding (MOU), MOU Addendum, Financial Management Plan, Reporting of Allegations of Misuse or Mismanagement of Grant Funds
2 members attend a Grant Management Training (one needs to be the President for year of grant awarding and implementing)
Not Delinquent with Reporting, Payment of Dues (RI or District) or Tax Returns

Terms of Qualification

Valid for one Rotary year
Involve the active, personal participation of Rotarians
Disclose potential conflicts of interest
Proper use of grant funds
Timely grant reporting

Timeline for 2022-2023 (Kent Grier, DG)

July 29, 2022 (Extension granted by District Committee) Last day to submit Applications
August 2022 Committee reviews District Grant applications, submits Spending Plan to TRF for approval
August 2022 Grant approval notification; funds disbursed when Block Grant is received.
June 15, 2023 Final Report with Receipts Due or 30 days after project complete

Timeline for 2023-2024 (Luis Cavazos, DG)

July 1, 2023 Deadline for Presidents and Presidents-Elect for 2023-2024 to complete, sign, and email the four required documents to Eddie Bartnesky at either eddie@rotary5030 or eddie@connellybartnesky.com . This process is necessary so that clubs can become qualified to submit their grant application.
July 15 2023 Deadline to submit District Grant applications through Clubrunner.
August 1 2023 Initial deadline to email the Global Grant application template to Elaine Hernandez, Eddie Bartnesky, and Juan Lira for review. We will gladly accept and review applications during the rest of the year.

Areas of Focus Policy Statements (July 2021)
District Grant Checklist
District Grant Guidelines (updated June 2022)
District Grant Planning Template
Global Grant Planning Template
District Grant Memorandum of Understanding
Memorandum de Entendimiento del Distrito

Club President and President-Elect for 2023-2024 are to complete, sign, and email the documents below to District Grants Subcommittee Chair Eddie Bartnesky at eddie@rotary5930.com no later than July 1, 2023.